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Business Office Cashier

LOCATION: WBU Baptist University (花季传媒) - Plainview Campus 

DEPARTMENT: Business Office 

SUPERVISED BY: Director of Financial Services 

POSITION CLASSIFICATION: Non-Exempt 

POSITIONS SUPERVISED: None

GENERAL RESPONSIBILITIES: Responsible for the intake and processing of various cash batches brought into the Business Office. Reconcile on a daily basis all payment batches that flow into student account database from various vendor partners. Make corrections to payment batches timely so as to keep student account balances as accurate as possible. Manage petty cash processes for departments and external campuses that are authorized to keep cash on hand.

SPECIFIC TASKS AND DUTIES:

  1. Serve as cashier, preparing cash batches for bank deposit, as well as reconciling cash batch reports, and posting entries to the Great Plains general ledger.
  2. Oversee petty cash processing, reconciliation, and accounting.
  3. Reconcile, identify and correct any errors of student payments posted to Power Campus.
  4. Post federal financial aid and external scholarships to student accounts and collaborate with the Financial Aid Office to reconcile clearing accounts to ensure all aid has been posted.
  5. Process ACH and check returns, as well as correspond with the payer, department, or external campus personnel regarding repayment.
  6. Post payments received from collection agencies to Great Plains.
  7. Serve as administrator for Transact payment portal, Meadow payment portal, and Shift4 university store system to void payments or batches as necessary.
  8. Reconcile various external campus bank accounts.
  9. Provide back-up support to various Business and Finance Office positions as needed

The above statements are not a complete list of all responsibilities and duties performed by employees in this job. Employee may perform other related duties as assigned by the Supervisor.

MINIMUM QUALIFICATIONS:

Education:

  1. Associate or Bachelor's Degree in Business or Accounting, OR demonstrated success in bookkeeping or accounting positions.

Experience and Knowledge:

  1. Three (3) years of office experience and bookkeeping or accounting work
  2. Two (2) years customer service experience

 Skills and Abilities:

  1. Strong attention to detail.
  2. Exhibit initiative, perseverance and great judgement.
  3. Demonstrate the highest standards of conduct, appearance and attitude.
  4. Possess excellent verbal and written communication skills.
  5. Have strong computer skills, expertise in Excel, Word, and working with large volumes of data.
  6. Work independently with minimum supervision; take the initiative in assuming and completing tasks with the appropriate direction and advice from immediate supervisor.
  7. Be honest, reliable, collegial, and accurate.
  8. Must have a commitment to Christian higher education in general and the purpose and philosophy of higher education as promoted by the Baptist General Convention of Texas in general and of WBU Baptist University in particular.

Additional Requirements:

Successful completion of a background check and credit report is required upon hire.

ENVIRONMENT, HOURS, AND PHYSICAL REQUIREMENTS:

Work Environment:

The work environment for this position is a standard office setting. Employees will work primarily at a desk or workstation, utilizing standard office equipment such as computers, phones, and printers.  The office maintains a controlled temperature.  Noise levels are generally moderate, with typical office sounds such as conversations and office machinery. 

Hours of Work:

Plainview campus - Although full-time, nonexempt Plainview employees are normally scheduled to work 37.75 hours per week, the official work week for full-time salaried employees is forty (40) hours.

Physical Demands:

  • Frequently stand and walk;
  • Frequently flex upper trunk forward while sitting or standing;
  • Frequently lift up to 10 pounds and occasionally lift up to 25 pounds;
  • Frequently carry up to 10 pounds and occasionally carry up to 25 pounds;
  • Occasionally push or pull objects;
  • Occasionally flex upper trunk forward at the waist and partially flex at the knees;
  • Frequently reach at or below should height, and occasionally reach above shoulder height

CONDITIONS OF EMPLOYMENT:

Employment is subject to an introductory period to monitor employee performance.   If hired, the prospective employee must present documentation within three (3) days of hire date to establish identity and employment eligibility as required by Immigration and Customs Enforcement (ICE). 

WBU Baptist University does not unlawfully discriminate in employment opportunities or practices on the basis of race, color, sex, national origin, age, disability, or genetic information.

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